Tasks: Attendance, Assignments, & Tests

Tasks allow you to assign work to members and track completion. Tasks are automatically grouped into:

• Upcoming (not yet due)

• Overdue (past the due date and still incomplete)

• Completed (finished by the member)

To create a new task:

1. Open the Tasks area in your organization.

2. Click Create.

3. Fill in the basic details:

   • Task name

   • Description or instructions

   • Due date and optional time

4. Choose the Task Type, such as:

   • Attendance check

   • In-person paper submission

   • File or cloud submission

   • Flashcards assignment

   • Practice (Multiple-choice questions)

   • Test/Exam

5. (Optional) Attach Incrementable Data so that, when a member completes the task, their points/strikes/hours update automatically.

6. (Optional) Attach the task to a Pathway so it appears as part of a structured sequence of activities.

Tasks are perfect for:

• Marking attendance at meetings and events

• Collecting assignments or forms

• Running quizzes and tests directly inside Bizybear

• Rewarding participation with points or other incremental values

Task Example – Attendance

For attendance, you can configure a task so members:

• Enter a completion code at the meeting

• Submit their response through the app before the due time

On your end, bizybear also gives the ability to broadcast the check-in with bluetooth or assign check-in with an NFC tag. 

• For bluetooth, simply click the Broadcast button to allow members to check-in with the Check-in button, maximizing efficiency

• For NFC tags, select the Write Check-in link to NFC and bring the NFC tag near your phone to scan and assign the tag a function

When the task is created:

• It appears in the member’s Tasks tab.

• On the management side, selecting the task shows:

  • A list of Completed members

  • A list of Uncompleted members

  • Quick-copy buttons so you can copy names for use in spreadsheets, emails, or reports

This makes taking attendance for meetings, practices, or events fast and fully digital.

Task Example – Tests & Test Versions

For tests and quizzes, OneOrganization supports test versions to reduce cheating and keep questions secure.

When creating a Test task, you can:

• Pull different numbers of questions from one or more question banks

• Choose how questions are ordered (randomly or in the order they appear)

• Restrict test versions using:

  • An auto-generated code, or

  • Another rule you define

• Set a time limit (in minutes)

• Allow or disallow multiple attempts for different test versions

Once the test is published:

• It appears in the member’s Tasks tab as a locked test until it is started.

• Members answer questions and submit directly through Bizybear.

• For each test:

  • You can view all test versions and the keys/codes that grant access.

• Clicking a member’s name in the results view shows their score and the time spent on the test.